Learn how to view inspection history, filter inspections, and view inspection details.

- What you'll need - Viewing inspection history - Filtering inspections - Viewing inspection details - Exporting inspection data - Frequently asked questions

What you'll need

- A Scan2Evolve account with appropriate role - Access to inspections - (Optional) Export permissions for data export

Viewing inspection history

Web app

Step 1: Navigate to inspections - Click Inspections in the navigation menu - Go to /inspections - Inspection list is displayed

Step 2: Browse inspections - View list of all inspections - Filter by status, date, inspector, or template - Search for specific inspections - Sort by date, inspector, or status

Step 3: View inspection details - Click on an inspection to view details - See all answers, photos, and notes - View outcomes (work requests, flags, incidents) - View inspection metadata

Example:

1. Go to "Inspections" page
2. Filter by "Status: COMPLETED"
3. Filter by "Date: Last 7 days"
4. Filter by "Inspector: John Doe"
5. Search for "Pump-001"
6. Click on inspection "INS-2024-001"
7. View inspection details, answers, and outcomes

Mobile app

Step 1: Open inspections - Tap Inspections in the navigation menu - Inspection list is displayed

Step 2: Browse inspections - View list of all inspections - Filter by status, date, inspector, or template - Search for specific inspections - Tap on an inspection to view details

Step 3: View inspection details - Tap on an inspection to view details - See all answers, photos, and notes - View outcomes (work requests, flags, incidents) - View inspection metadata

Example:

1. Tap "Inspections" in navigation menu
2. Filter by "Status: COMPLETED"
3. Filter by "Date: Last 7 days"
4. Tap on inspection "INS-2024-001"
5. View inspection details, answers, and outcomes

Filtering inspections

Filter by status

Status options: - IN_PROGRESS: Inspections in progress - COMPLETED: Completed inspections - CANCELLED: Cancelled inspections

Example:

Filter: "Status: COMPLETED"
Results: All completed inspections

Filter by date

Date options: - Last 7 days: Inspections from last 7 days - Last 30 days: Inspections from last 30 days - Last 90 days: Inspections from last 90 days - Custom range: Custom date range

Example:

Filter: "Date: Last 7 days"
Results: All inspections from last 7 days

Filter by inspector

Inspector options: - All inspectors: All inspections - Specific inspector: Inspections by specific inspector - My inspections: Inspections conducted by you

Example:

Filter: "Inspector: John Doe"
Results: All inspections conducted by John Doe

Filter by template

Template options: - All templates: All inspections - Specific template: Inspections using specific template - Template type: Inspections by template type (ASSET, AUDIT, INCIDENT)

Example:

Filter: "Template: Pump Inspection"
Results: All inspections using "Pump Inspection" template

Filter by asset

Asset options: - All assets: All inspections - Specific asset: Inspections for specific asset - Asset type: Inspections by asset type

Example:

Filter: "Asset: Pump-001"
Results: All inspections for "Pump-001" asset

Viewing inspection details

Inspection information

Metadata: - Inspection Number: Unique inspection number (e.g., INS-2024-001) - Template: Template used for this inspection - Template Version: Version of template used - Asset: Asset being inspected (for asset inspections) - Inspector: User conducting the inspection - Status: IN_PROGRESS, COMPLETED, or CANCELLED - Started At: When inspection was started - Completed At: When inspection was completed - Created At: When inspection was created - Updated At: When inspection was last updated

Example:

Inspection: INS-2024-001
Template: Pump Inspection (Version 1)
Asset: Pump-001
Inspector: John Doe
Status: COMPLETED
Started At: 2024-11-25 09:00 AM
Completed At: 2024-11-25 09:30 AM
Created At: 2024-11-25 09:00 AM
Updated At: 2024-11-25 09:30 AM

Inspection answers

Answer details: - Question: Question text - Answer: Answer value - Response Type: Type of answer (text, number, multi-choice, etc.) - Photo: Photo attached to answer (if applicable) - Note: Note attached to answer (if applicable) - Unit: Unit for numeric answers (if applicable) - Created At: When answer was created - Updated At: When answer was last updated

Example:

Question: "What is the condition of the pump?"
Answer: "Needs Repair"
Response Type: Multi-choice
Photo: [Photo of pump]
Note: "Pump is making unusual noise"
Created At: 2024-11-25 09:15 AM
Updated At: 2024-11-25 09:15 AM

Inspection outcomes

Outcomes: - Work Requests: Work requests created from inspection - Work Orders: Work orders created from inspection - Audit Flags: Flags raised from inspection - Incident Reports: Incidents reported from inspection

Example:

Inspection: INS-2024-001
Outcomes:
  - Work Request: WR-2024-001 (Pump-001 needs repair)
  - Flag: FLAG-2024-001 (Safety guard missing)
  - Incident: INC-2024-001 (Critical pump failure)

Exporting inspection data

Web app

Step 1: Navigate to inspections - Go to Inspections page - Filter inspections as needed - Click Export button

Step 2: Select export format - CSV: Export as CSV file - Excel: Export as Excel file - JSON: Export as JSON file

Step 3: Export data - Click Export button - File is downloaded - Data includes inspection information, answers, and outcomes

Example:

1. Go to Inspections page
2. Filter by "Status: COMPLETED"
3. Filter by "Date: Last 30 days"
4. Click "Export" button
5. Select "Excel" format
6. Click "Export" button
7. File is downloaded

Mobile app

Step 1: Open inspections - Tap Inspections in the navigation menu - Filter inspections as needed - Tap Export button

Step 2: Select export format - CSV: Export as CSV file - Excel: Export as Excel file - JSON: Export as JSON file

Step 3: Export data - Tap Export button - File is downloaded or shared - Data includes inspection information, answers, and outcomes

Example:

1. Tap "Inspections" in navigation menu
2. Filter by "Status: COMPLETED"
3. Tap "Export" button
4. Select "Excel" format
5. Tap "Export" button
6. File is downloaded or shared

Frequently asked questions

How do I view inspection history?

Go to Inspections page to view all inspections. Filter by status, date, inspector, or template.

How do I filter inspections?

Use the filter options on the Inspections page to filter by status, date, inspector, template, or asset.

How do I view inspection details?

Click on an inspection to view details. See all answers, photos, and notes. View outcomes (work requests, flags, incidents).

Can I export inspection data?

Yes, you can export inspection data as CSV, Excel, or JSON files. Click "Export" button on the Inspections page.

How do I search for a specific inspection?

Use the search bar on the Inspections page to search for inspections by inspection number, asset name, or inspector name.

Can I view inspection history for a specific asset?

Yes, go to the asset details page and go to the Inspections tab to view all inspections conducted on that asset.

How do I view inspection outcomes?

Click on an inspection to view details. Go to the Outcomes section to view work requests, flags, and incidents created from the inspection.

Can I delete an inspection?

Inspections cannot be deleted, but they can be cancelled if they are in progress. Completed inspections cannot be cancelled.

How do I view inspection photos?

Click on an inspection to view details. Photos are displayed with their associated answers. Click on a photo to view it in full size.

How do I view inspection notes?

Click on an inspection to view details. Notes are displayed with their associated answers. Notes provide additional context for answers.

Related articles

- Start, edit, and complete inspections - What are templates, inspections, and reports? - Viewing and managing assets - Work management - Compliance and flags

Need Help? Contact support@scan2evolve.com or your customer success manager.