Learn about the different response types available for template questions in Scan2Evolve.

What You'll Need

Before you begin:

• ✅ Admin Access: Administrator role to view response type configuration
• ✅ Template Builder Access: Access to create or edit templates
• ✅ Understanding: Basic knowledge of templates and questions

Overview

Response types define how users answer questions in inspections. Each response type has specific characteristics and use cases.

Response Type Categories

Response types are organized into categories:

• Basic Types - Text, number, date, boolean
• Choice Types - Single choice, multiple choice
• Media Types - Photo, video, file upload
• Special Types - Signature, annotation, location

Text & Number

Text Response

Use Case: Free-form text answers

Features:

• Single-line or multi-line text input
• Character limits (optional)
• Placeholder text support
• Validation rules

Example Questions:

• "Describe the condition of the equipment"
• "Enter any additional notes"
• "What is the serial number?"

Number Response

Use Case: Numeric values, measurements, counts

Features:

• Integer or decimal support
• Min/max value constraints
• Unit selection (optional)
• Decimal precision control

Example Questions:

• "What is the temperature?" (with unit: Celsius/Fahrenheit)
• "How many items are present?" (integer)
• "What is the pressure reading?" (decimal with unit: PSI/Bar)

Date & Time

Date Response

Use Case: Date selection for events, schedules, deadlines

Features:

• Date picker interface
• Min/max date constraints
• Default to today (optional)
• Format customization

Example Questions:

• "When was the last inspection?"
• "What is the expiration date?"
• "When is the next maintenance due?"

Time Response

Use Case: Time of day for events or operations

Features:

• Time picker interface
• 12-hour or 24-hour format
• Default values (optional)

Example Questions:

• "What time did the incident occur?"
• "When was the equipment last used?"

Date & Time Combined

Use Case: Full timestamp for events

Features:

• Combined date and time picker
• Timezone support (optional)
• Default to current date/time

Example Questions:

• "When was the inspection completed?"
• "What is the exact timestamp of the event?"

Media & Attachments

Photo Response

Use Case: Visual documentation of conditions, issues, or assets

Features:

• Camera capture (mobile)
• File upload (web)
• Multiple photos per question
• Photo annotations (optional)
• Compression and optimization

Example Questions:

• "Take a photo of the equipment"
• "Document any visible damage"
• "Show the current condition"

Video Response

Use Case: Video documentation of processes or issues

Features:

• Video recording (mobile)
• File upload (web)
• Duration limits (optional)
• Video compression

Example Questions:

• "Record a video of the equipment in operation"
• "Document the issue with video"

File Upload

Use Case: Documents, PDFs, or other file types

Features:

• Multiple file types supported
• File size limits
• File type restrictions (optional)
• Preview support

Example Questions:

• "Upload the maintenance log"
• "Attach relevant documentation"

Signature

Signature Response

Use Case: Digital signatures for approvals or confirmations

Features:

• Touch/mouse signature capture
• Signature validation
• Timestamp recording
• Signer information

Example Questions:

• "Sign to confirm completion"
• "Supervisor approval signature"
• "Acknowledge receipt"

Choice Types

Single Choice

Use Case: One selection from multiple options

Features:

• Radio buttons or dropdown
• Custom option colors
• Option actions (work request, flag, incident)
• Required photo/note per option

Example Questions:

• "What is the condition?" (Good/Fair/Poor)
• "Is the equipment operational?" (Yes/No)

Multiple Choice

Use Case: Multiple selections from options

Features:

• Checkboxes
• Select all/none options
• Minimum/maximum selections
• Option actions

Example Questions:

• "Which issues were found?" (Select all that apply)
• "What safety equipment is present?" (Multiple selections)

Special Types

Boolean (Yes/No)

Use Case: Simple binary questions

Features:

• Yes/No toggle
• Optional "N/A" option
• Conditional actions based on answer

Example Questions:

• "Is the safety guard in place?"
• "Has maintenance been completed?"

Location

Use Case: GPS coordinates or location selection

Features:

• GPS capture (mobile)
• Map selection (web)
• Address lookup
• Coordinate display

Example Questions:

• "Where is the asset located?"
• "Capture the inspection location"

Annotation

Use Case: Drawing or marking on images

Features:

• Draw on photos
• Mark specific areas
• Add text annotations
• Highlight issues

Example Questions:

• "Mark the area of concern on the photo"
• "Annotate the diagram"

Response Type Configuration

Basic Configuration

For each response type, you can configure:

• Required: Make the question mandatory
• Hint: Add helper text for users
• Default Value: Set a default answer
• Validation: Add custom validation rules

Advanced Configuration

Some response types support advanced options:

• Units: For number responses (meters, feet, etc.)
• Options: For choice types (labels, colors, actions)
• Constraints: Min/max values, character limits
• Formatting: Date formats, number precision

Response Actions

Response options can trigger automatic actions:

Work Request

• Automatically create work requests
• Set priority based on option
• Assign to specific users or groups

Flag Creation

• Raise audit flags
• Set flag severity
• Assign to flag categories

Incident Reporting

• Create incident reports
• Set incident type and severity
• Trigger notifications

Best Practices

Choosing Response Types

• Match the Data: Use response types that match the data you need
• User Experience: Choose types that are easy to use on mobile
• Data Quality: Use constrained types (choice, number) when possible
• Documentation: Use media types for visual evidence

Response Type Organization

• Consistent Types: Use the same response types for similar questions
• Standard Options: Create standard option sets for common choices
• Clear Labels: Use clear, descriptive option labels
• Action Configuration: Configure actions appropriately for each option

Common Questions

Can I create custom response types?

Currently, Scan2Evolve uses predefined response types. Contact support if you need custom response type capabilities.

Can I change a response type after creating a question?

Yes, but changing response types may affect existing inspection data. Review the impact before making changes.

How do I add units to number responses?

When configuring a number response type, you can select or create units. Units are organization-wide and can be reused.

Can response options trigger multiple actions?

Yes! Response options can trigger work requests, flags, and incidents simultaneously based on configuration.

Related Articles

• Create Templates - Learn how to create templates
• Template Fundamentals - Understand templates
• Manage Templates - Edit and organize templates
• Template Best Practices - Best practices for templates

Next: Manage & Organize →